AI providers

Which provider powers each feature, and whose key does it use?

A module's AI features run only on the providers its administrators connect, using keys that belong to that module alone. None is connected by default. Keep in mind: Reading text from a scan runs on a local engine with no provider, unless an admin has already picked one for it. Ollama, one provider an admin can connect, is a model server you operate yourself.

An AI provider is an outside service that runs AI models. Examples are Google's Gemini, Anthropic's Claude and an Ollama server you run yourself. AIEUS connects none by default. Administrators add each provider with your own key. Keep in mind: Five providers can be connected. Gemini, Claude and Ollama are for AI features. Google Document AI and Deepgram are for reading scans and transcribing audio. The settings offer a fixed set of models for Gemini, Claude and Ollama. Ollama needs only a placeholder key.

AI features include search by meaning (finding files by topic, not exact words), file summaries and bot replies (answers from AIEUS's AI assistants). Each feature uses a chosen provider. Bots reply only through Anthropic's Claude. Keep in mind: Search by meaning works only with Gemini or Ollama. Bots and search by meaning together therefore need two providers. A setup with only Gemini or Ollama gets search by meaning and summaries, but no bot replies.

Each key belongs to one module, a self-contained space in AIEUS with its own files and people, and is never shared. A module nested under another therefore cannot borrow its parent's provider. To use AI features, it must connect and pay for its own.

With no provider, AIEUS still lets you create, edit, upload and link files. You can search by name or words and manage people. You can also connect your own AI app, such as Claude, which runs on its own account. Keep in mind: Search by meaning, summaries and bot replies stay off until a provider is connected and chosen for each. Search by meaning never quietly falls back to word search.